7. Verlof & Verzuim EN

You must report sick as soon as possible, but in any case before your shift and before 9:30 am. You let your manager know by telephone (skippers, host, quay and runners pass this on to the Duty Manager of the day). Duty Managers are available from 8:30 am for sick reports.

Sick reports via text message or WhatsApp are not accepted. An illness notification only applies when you have actually spoken to a Duty Manager or your supervisor. This way we can quickly find a replacement employee for you.

• Do you get sick during working hours? Sign out personally with your manager.
• If your direct manager is not available, please contact his replacement. If you report sick too late, you must arrange for a replacement yourself, otherwise you will receive an official warning.

Reporting illness in L1ndaAfter you have spoken to your manager, your manager will mark your illness report in L1nda as unproductive.

In your report of illness you provide information about:
• What the likely duration of the absence will be
• What the employer can do to help
• What telephone number you can be reached on and whether there is a nursing or residential address other than your own
• Whether there is a disability as a result of an industrial accident
• Current (work) agreements and activities
• Whether you fall under one of the safety net provisions of the Sickness Benefits Act (for example, being ill as a result of pregnancy or childbirth).

Yes, as soon as you are able to work again, you should report to planning (or your manager) as soon as possible (but in any case before 9:30 am on your next working day).

An employee is entitled to 160 vacation hours annually in the event of an employment contract of an average of 40 hours per week (which corresponds to 4 times the weekly working time). These hours can be taken after consultation with the employer. If the employee enters or leaves employment during the year, the vacation days are allocated proportionately.

The employee's salary will continue to be paid during the holiday period.

The employee must be aware that vacation days must in principle be taken in the year in which they are accrued. Statutory vacation days that have not been taken expire six months after the calendar year in which they were accrued.

Employees with fixed hours can use their Phocus Cloud account in the Nmbrs app (or on
https://connect.visma.com/) see how many vacation days they still have left. You will find this under the heading 'Leave'.
On-call workers do not accrue vacation days, but are paid directly with their salary.

Carrying over vacation days to the new calendar year
The statutory leave expires within 6 months after the accrued year. In other words, your accrued vacation days from 2023 expire on July 1, 2024. So, remember to request vacation on time.

Would you like to know how many leave hours you have carried over from 2023? To do this, you need to log in via the web browser:https://connect.visma.com/

Then follow the steps below:

1. Click on 'menu' and then navigate to 'my leave';

2. Navigate to the year 2023;

3. At the bottom of your requests, you will see a bar with various balances. 'Current balance' is the balance of leave hours that you have carried over to 2024.

Please note:

Holiday days for permanent employees are displayed in Phocus per year! If you have 160 vacation hours (20 days) per year, you accrue 13.33 vacation hours (1.66 days) per month.
Is your contract shorter than 1 year, for example 7 months? Please keep in mind that you will have fewer vacation days. You can easily calculate your vacation days using this tool:Hooray

Example 1: Employee 40 hours – 1 year contract – 20 vacation days
Jan will start employment on 01-03-2023, has a 1-year contract and he has 160 holiday hours per year (this is 13.33 holiday hours per month). This means that Jan will work 10 months this year.
In Phocus you will be able to see that you have the following number of vacation days, namely 10 months x 13.33 vacation hours = 133.33 vacation hours.

Example 2: Employee 40 hours – 7 months contract – 20 vacation days

Sam will also start employment on March 1, 2023, has a 7-month contract and he has 160 vacation hours per year (this is 13.33 vacation days per month). Phocus will display the vacation days as if the employee works for the whole of 2023, which means 10 months.

It seems as if Sam has the same vacation days as Jan, but Sam has fewer, namely 7 months x 13.33 vacation hours = 93.33 vacation hours.

This can be a bit confusing, if you have accidentally taken more vacation days, this will automatically be settled with the following year or with your salary.

On-call workers

Do you want to go on holiday and are you unavailable? Then set yourself to unavailable in the personnel planning system. You cannot 'take' vacation days as you get them paid out every month (9.6%).
Fixed hours
You must request holiday leave via Phocus Cloud prior to booking (https://connect.visma.com/).
Your manager (or planning) will approve or disapprove this.
1. Go to Nmbrs > My Leave > Request Leave
2. Then click on Leave > Select the start and end dates.

Only after approval can a holiday be definitively booked. The holiday should preferably be submitted 4 weeks in advance. This way we can find a replacement for your absence in time. You can apply for leave later, but there is a higher chance that your request will be rejected. After approval, you must set yourself to unavailable > 'Holiday' in the L1nda personnel planning system.

More information about how to log in to Phocus CLOUD/the Nmbrs app?
Read the information on the Intranet page 'My Salary' > Phocus CLOUD

You are entitled to a holiday period of 2 consecutive weeks. The employee can change the previously determined period of a consecutive holiday in consultation with the employer. The holiday can be taken in consultation with the manager, preferably in October, November, February and/or March. The employee and employer prefer not to plan holidays in July and August.

The employer may refuse your holiday request if there are compelling reasons. For example, if your absence seriously disrupts business operations, because many other colleagues are away during the same period or if you do not adhere to the leave protocol. For example, if you have submitted your leave too late or if you request leave that does not correspond to the permitted holiday period (see below).
The employer may also refuse your holiday if you have accrued too few holiday days. It is therefore good to know how many days off you have each year. You can find this in Nmbrs.

If the employee has taken too many vacation days when terminating the employment contract, the employee is expected to reimburse the employer for the salary for those days. This amount will be settled with the outstanding salary and/or the final settlement.

If you have vacation days left from the same year, you can still take them until the following year and before July 1. After that they expire.

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Contact:

Leave & Absence

Log in to view page!

Reporting sick

How do I report sick?

Should I report better?

Vacation

General information holiday for fixed hours contract

Where can I see how many vacation days I have?

How can I request vacation?

When and for how long can I request vacation?

What if my holiday request is refused?

Holidays upon termination of employment

I took too many vacation days

I have vacation days left

Special leave

Maternity, parental and partner leave

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